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Terms of use

Chapter 1, General Provisions
Article 1 (Purposes)

The purpose of this Terms of Use Agreement (hereinafter referred to as the “agreement”) is to define the rights, duties, and responsibilities between the 18th FINA World Championships Gwangju 2019 and 18th FINA World Masters Championships Gwangju 2019 Organizing Committee (hereinafter referred to as the “Organizing Committee”) and the member, and matters pertaining to procedures for use of services (the “services”) provided on the official website (the “website”) of the Organizing Committee

Article 2 (Definitions)

(1) Definitions of the terms used in this Agreement are as follows.

  • ① The 'user' means both a member and a non-member who access the website and use the Services provided by the Organizing Committee in accordance with the Agreement.
  • ② The 'member" means a user who agrees to this Agreement and uses the services.
  • ③ The 'contract of usage' means every agreement between the Organizing Committee and a member regarding use of the services. The contract of usage includes this terms of use.
  • ④ The 'ID' means a unique combination of letters and numbers set by a member and approved by the Organizing Committee for identification of the member and use of the services.
  • ⑤ The 'password' means a combination of letters (including special characters) and numbers set by a member and registered on the website to verify user identity and protect confidentiality.
  • ⑥ The 'termination of membership' means that a member terminates the contract of use by withdrawing membership to stop using the services.
  • ⑦ Terms that are not included in this paragraph shall be defined in separate agreements or regulations for individual service.
Article 3 (Notification, effect and change of the agreement)
  • (1) The Organizing Committee shall notify users of the Agreement by posting it on the Website.
  • (2) The Organizing Committee may amend the agreement to the extent permitted by law if it is reasonably deemed necessary. If some changes are made to the agreement, the Organizing Committee shall post a notice on the website that contains the effective date of the revised version and the reason for the change 15 days prior to the effective date.
    However, in case of making a change that is unfavorable to users, a notice shall be posted 30 days prior to the effective date and each member shall be notified individually by email, text message, etc.
  • (3) The Organizing Committee may amend the agreement to the extent permitted by law if it is reasonably deemed necessary. If some changes are made to the agreement, the Organizing Committee shall post a notice on the website that contains the effective date of the revised version and the reason for the change 15 days prior to the effective date. However, in case of making a change that is unfavorable to users, a notice shall be posted 30 days prior to the effective date and each member shall be notified individually by email, text message, etc.
  • (4) Members who do not agree with the changed agreement may request withdrawal of their membership (termination of the contract of use). Members shall be deemed to have agreed with the revised agreement if they do not expressly object to the modified agreement in response to the notice and individual notifications in accordance with the above paragraph (2).
Article 4 (Additional terms)
  • (1) Matters not prescribed in this agreement shall be governed by applicable laws and regulations and general commercial practices.
  • (2) The Organizing Committee may define separate terms of use or operational regulations for individual service items or specific services (the 'service guide') if necessary. If there is any conflict between this agreement and the service guide, the service guide shall prevail.
  • (3) If any change is made to the service guide, the Organizing Committee shall notify the change on the website seven days prior to the effective date.
  • (4) Members shall always be alert to any change in the service guide, and when there is a notice of a change to the service guide, they shall check the contents of the change.
Chapter 2, Contract of Use
Article 5 (Establishment of the Contract of Use)
  • (1) The contract of use shall be established when a user agrees to the contents of the contract and the Organizing Committee approves the user’s application for use of the services. A person who intends to use the services shall agree to the contents of the contract by checking 'Agree' in the agreement provided online at the time of membership application.
  • (2) Membership shall become valid when the Organizing Committee's permission for use of the services is posted on the screen, or reported to the applicants via email or any other means determined by the Organizing Commmittee.
Article 6 (Application to use services)
  • (1) Users who intend to sign up and use the services shall provide general information requested by the Organizing Committee This include email (ID), password, and name.
  • (2) Users may sign up for membership and use the services only after they provide certain information. Members who signed up under a false identity or the identity of another person, or did not provide their true information cannot claim their rights regarding use of the services and may be punishable by applicable laws and regulations.
  • (3) The Organizing Committee may certify or confirm the information registered by members through means determined by the Organizing Committee. Members shall actively cooperate with such process. If they do not comply with the process, the information registered by the members may be considered false and treated accordingly.
  • (4) Members shall be responsible for any issues arising from double application (restrictions on use of the services, etc.), and the Organizing Committee shall not be held responsible.
Article 7 (Change, protection and use of personal information)
  • (1) Members should modify and update their personal information when there is a change to the information they provided for membership sign-up within a reasonable period of time. However, certain items including ID cannot be modified. Members shall be responsible for any loss arising from their failure to update their personal information, and the Organizing Committee shall not be held responsible.
  • (2) The Organizing Committee shall strive to protect personal information of members in accordance with applicable laws and regulations. Members’ personal information shall be protected and used in line with applicable laws and regulations and the Organizing Committee's privacy policy. However, the Organizing Committee’s privacy policy shall not apply to other agency websites linked to the Organizing Committee website. Members shall duly protect their personal information to prevent passwords, etc. from being exposed to others. The Organizing Committee shall not be held liable for any issue arising from information disclosure due to members’ carelessness or negligence.
  • (3) The Organizing Committee shall not use personal information of members for any other purpose than provision of the services or provide it to a third party without consent of members. Notwithstanding this, where any of the following subparagraphs applies, the Organizing Committee may provide personal information to a third party without consent of members to the extent permitted by applicable laws and regulations in the following cases.
    • ① Where additional consent is obtained from the data subject.
    • ② Where special provisions exist in other laws.
    • ③ Where it deems necessary explicitly for the protection, from impending danger, of life, body or economic profits of the data subject or third party in case that the data subject or his/her legal representative is not in a position to express intention, or prior consent cannot be obtained owing to unknown addresses.
    • ④ Where personal information is provided in a manner keeping a specific individual unidentifiable necessarily for the purposes of statistics and academic research, etc.
    • ⑤ Where it is impossible to perform the duties under its jurisdiction as provided for in any Act unless the personal information controller uses personal information for other purpose than the intended one, or provides it to a third party, and it is subject to the deliberation and resolution of the Personal Information Protection Commission.
    • ⑥ Where it is necessary to provide personal information to a foreign government or international organization to perform a treaty or other international convention.
    • ⑦ Where it is necessary for the investigation of a crime, indictment and prosecution.
    • ⑧ Where it is necessary for the court to proceed the case.
    • ⑨ Where it is necessary for punishment, and enforcement of care and custody.
Article 8 (Approval and restriction of application to use of services)
  • (1) Regarding applications for use of the services in line with Articles 5 and 6, the Organizing Committee shall accept the applications and grant permission in the order in which applications are received unless there is any business or technical issue preventing such.
  • (2) The Organizing Committee may reject or delay approval of use of the services in the following cases.
    • ① If a user provides false information (when it turns out that the personal information provided is not that of the applicant in the identification process, or when there is false, omitted, or misspelled information in the application contents, etc.)
    • ② If a user applies for use of the services with the purpose of violating laws or undermining security and public order, and compromising good traditions.
    • ③ If a user intends to use the services for illegal purposes.
    • ④ If a user intends to use the services for the purpose of seeking profits.
    • ⑤ If the application for use of the services turns out to be against this agreement, illegal, or inappropriate.
  • (3) The Organizing Committee may delay approval of use of the Services until the cause of the delay is removed in the following cases.
    • ① If there is a lack of facilities.
    • ② If there is a technical problem.
    • ③ If other policies of the Organizing Committee do not allow permission.
  • (4) The Organizing Committee may immediately withdraw the permission for use of the Services if any of the cases specified in the above paragraph (2) or any of the following cases is found after membership registration is completed.
    • ① If a member interferes with other persons’ use of the service.
Article9 (Granting and changing, etc. of user ID)
  • (1) The Organizing Committee shall grant a member an ID according to the agreement.
  • (2) IDs cannot be modified in principle, and one ID is assigned to each member. If a member intends to change the ID for unavoidable reasons, he or she must terminate the contract of use and join the website again, and the cancelled ID cannot be reused. The member shall be responsible for all the problems arising from having multiple IDs, and the Organizing Committee shall not assume any responsibility regarding the issue.
  • (3) The Organizing Committee may, at its sole discretion, stop providing the services to members if their ID falls under any of the following subparagraphs.
    • ① If more than two IDs are registered.
    • ② If an ID gives others a feeling of aversion or compromises good traditions.
    • ③ If an ID indicates the same name as that of the services or ID of the administrator or may cause confusion.
    • ④ If the Organizing Committee decides that an ID needs to be suspended.
  • (4) Members shall be responsible for managing their IDs and passwords. Members shall be held liable for any losses arising from their careless management of their IDs and passwords or unlawful use by a third party. The Organizing Committee shall not be held responsible.
  • (5) Other matters regarding management and modification of personal information shall comply with the service guide.
Chapter 3 Obligations of the Contracting Parties.
Article 10 (Obligations of the Organizing Committee)
  • (1) If members apply for use of the services, the Organizing Committee shall allow them to use the services unless any reason to refuse use of the services specified in Article 8 applies.
  • (2) If there is a facility failure or damage, the Organizing Committee shall restore or repair it without delay in order to ensure seamless and reliable provision of the services, unless there is a justifiable reason not to do so.
  • (3) The Organizing Committee shall implement a security system to protect personal information, and notify and comply with Privacy Policy.
  • (4) The Organizing Committee shall duly handle opinions or complaints filed by members immediately if they are deemed reasonable and objective. If it is difficult to deal with them immediately, The Organizing Committee shall notify the members of the reason for the delay and the expected processing schedule.
Article 11 (Obligations of the members)
  • (1) Members shall provide true information to the best of their knowledge when applying for membership or modifying the membership information. If members provide false or others’ information, they shall not claim any appertaining rights.
  • (2) Members shall comply with this Agreement, other regulations defined by the Organizing Committee, notifications from the Organizing Committee, and applicable laws and regulations. Members shall not engage in any activity that may interfere with business of the Organizing Committee, undermine the reputation of the 18th FINA World Championships Gwangju 2019 and the 18th FINA World Masters Championships Gwangju 2019, or cause damage to the others.
  • (3) Members may view and edit their personal information at any time. However, the items that are required for service management (ID) cannot be modified.
  • (4) If there is a change to the registered information, members shall update the information online or notify the Organizing Committee of the change via email, fax, etc.
  • (5) The Organizing Committee shall not be held liable for any disadvantage arising from a member’s failure to update the information or notify the Organizing Committee of such change as stipulated in the above paragraph (4).
  • (6) Members shall not engage in business activities using the services without prior approval of the Organizing Committee, and the Organizing Committee shall not be responsible for the consequences of such business activities. If any loss or damage occurs to the Organizing Committee as a result of such business activities, the Organizing Committee may ask the involved members assume legal liability.
  • (7) Members shall not assign or transfer the right to use the services or any other rights under the contract of use to another person or put such rights up as collateral without express approval of the Organizing Committee.
  • (8) Members shall not infringe upon any rights including intellectual property rights of the Organizing Committee or third parties or engage in the activities specified in the Article 17.
Chapter 4 Use of Services
Article 12 (Service hours)
  • (1) The Organizing Committee shall provide the services 24 hours a day, 7 days a week without break in principle unless business or technical issues cause service interruption. However, the Organizing Committee may temporarily suspend the Services for operational and maintenance reasons including a regular system checkup; repair, installation, replacement, disruption, and malfunction of information communication equipment; communication interruption; and excessive traffic volume. In such cases, the Organizing Committee shall inform the members of service interruption and the reasons therefor through a notice board.
  • (2) In the event of force majeure including natural disaster, national emergency, power failure, etc., the Organizing Committee may temporarily suspend provision of the services in whole or in part without advance notice.
  • (3) The Organizing Committee may suspend provision of the Services in whole or in part after advance notice if it is necessary for provision of the Services including service upgrades, etc.
Article 13 (Postings by Members)
  • (1) ‘Postings' refer to informational text, photos, videos, and any other files and site links posted by members on the sebsite, including marks, letters, voice, sounds, image, and video.
  • (2) If the materials posted by members on the Website infringe upon intellectual property rights of others or cause any loss or other issues to themselves or others, the members shall face civil and criminal liability, and the Organizing Committee shall not assume any responsibility therefor.
  • (3) The Organizing Committee may stop, edit, delete, move, or refuse to register postings without prior consent of members if they fall under any of the following subparagraphs.
    • ① If the contents are offensive, slanderous, or defamatory to other members or a third party.
    • ② If the contents or site links undermine public order or good traditions.
    • ③ If the contents encourage pirating or hacking (i.e. the contents contain malware or other code that may cause malfunctioning of devices and equipment, etc.).
    • ④ If the contents are advertisements for commercial purposes.
    • ⑤ If the contents are considered political, which are restricted by law.
    • ⑥ If the contents are objectively considered to be associated with crime.
    • ⑦ If the contents infringe upon the rights and legitimate profits of other users or a third party, including intellectual property rights.
    • ⑧ If the Organizing Committee deems that the contents are unsuitable for the Website and the Services because they include personal political opinions or religious views.
    • ⑨ If the contents violate the rules for postings set by the Organizing Committee, or are not suitable for the website.
    • ⑩ If the contents are against other applicable laws and regulations.
  • (4) If a third party demands that the Organizing Committee remove the contents for libel or violation of rights including intellectual property rights, the Organizing Committee may remove them (suspension of transmission) at its discretion. If there is any lawsuit or settlement between the person who requested removal of the contents and the user who posted the contents, or any other decision by involved agencies, and the final results are submitted to the Organizing Committee, the Organizing Committee shall follow the results.
  • (5) In the case that the contents are removed by the Organizing Committee, the member who posted the contents may request the Organizing Committee to repost them. If there is no such request within three months from the removal, the Organizing Committee may delete the contents.
Article 14 (Intellectual Property Rights of the postings)
  • (1) Intellectual property rights including copyrights of the materials (including writings) created and posted by the Organizing Committee shall belong to the Organizing Committee.
  • (2) Copyrights of the materials created and posted by members in the course of use of the Services provided by the Organizing Committee shall be held by the members. The members shall face any civil and criminal liability including infringement of copyrights arising from these materials
  • (3) Members shall consent to the Organizing Committee’s use of the materials posted by members free of charge in the following cases. However, if the members who posted the contents request the Organizing Committee to delete or discontinue use of the contents, the Organizing Committee shall immediately delete or stop using the contents except for the data that should be retained according to applicable laws.
    • ① The Organizing Committee duplicates, displays, transmits, or disseminates the postings within the Services provided by the Organizing Committee, or creates secondary copyrighted materials or compilation works based on the postings.
    • ② The Organizing Committee uses the postings, secondary copyrighted materials, or compilation works for sales promotions, advertisements, etc.
    • ③ The Organizing Committee allows its consortium partners including the media and telecommunications companies to use the materials posted by members for their PR. In this case, however, the Organizing Committee shall not provide any other personal information of members except for their IDs to the third parties mentioned above without consent of the members.
  • (4) If the Organizing Committee intends to use members’ postings in other ways than those stated in the above paragraph (2), it shall obtain prior consent from the members by phone, email, etc. However, if the Organizing Committee fails to gain prior consent from members because they do not respond to any phone calls or emails from the Organizing Committee or they cannot be reached due to incorrect contact information, it may request members’ consent after use of the postings.
  • (5) Even after members terminate the contract of use, the materials posted by the members shall not be deleted.
Article 15 (Provision of information)
  • (1) The Organizing Committee may disclose information deemed necessary for use of the services to a third party with prior consent of members.
  • (2) The Organizing Committee may collect additional personal information in accordance with relevant laws and regulations with consent of members for the purpose of service improvement, or introduction of new services to members.
  • (3) Users who duplicate, transmit, publish, disseminate, or broadcast any information obtained through use of the services or the website, or who let a third party use such information without approval of the Organizing Committee shall be held responsible therefor.
Chapter 5, Termination of the contract and restrictions in the use of the services.
Article 16 (Change and termination of the contract)
  • (1) If members intend to terminate the contract of use, they shall withdraw membership by themselves online or by sending an email requesting the withdrawal.
  • (2) If members terminate the contract of use, the Organizing Committee shall delete their registered information according to the privacy policy. In this case, notifications are sent to the members. If the Organizing Committee intends to cancel the contract of use at its discretion, members shall be given an opportunity to defend themselves before the cancellation.
Article 17 (Restrictions of service by the Organizing Committee)
  • (1) If members violate Article 11 of this agreement or they fall under any of the following cases, the Organizing Committee may restrict the members’ use of the services, cancel the contract of use, and take other necessary actions (hereinafter referred to as the "restrictions on use of the Services”).
    • ① If members register false information, use other members’ ID, possess more than two IDs, use other persons’ personal information including passwords, or trade or provide an ID to others.
    • ② If members transmit, post, or disseminate vulgar, obscene contents violating public order or contents that infringe upon the privacy of other persons or defame them to other persons via email or other means.
    • ③ If members modify the program of the Organizing Committee without obtaining special rights from the Organizing Committee, or hack the website server, or arbitrarily change the information posted on the website in whole or in part.
    • ④ If members duplicate, transmit, or disseminate information obtained through the services, or use it for publication and broadcasting, or provide it to a third party for any purpose other than use of the services without prior approval of the Organizing Committee.
    • ⑤ If members impersonate the management, staff members, or officials of the Organizing Committee, or interfere with normal operation of the services with intent.
    • ⑥ If an appropriate public institution including a central administrative agency demands the restrictions on use of the services.
    • ⑦ If there is a valid reasoning by the Organizing Committee for restriction of use of the services.
    • ⑧ If members violate the regulations defined by the Organizing Committee including this agreement, or other laws and regulations by engaging in activities that are objectively deemed as being associated with crime.
  • (2) If the Organizing Committee restricts use of the services, it shall notify members of its intention to restrict use of the services via email, telephone, fax, and other means. The termination of the contract of use shall be effective from when the Organizing Committee gives the notification to the members.
  • (3) If use of the services is restricted according to this Article, the Organizing Committee may reject the members’ application for re-registration.
  • (4) Members shall take full responsibility for any damage arising from the restrictions on use of the Services, and the Organizing Committee shall not assume any responsibility therefor.
Chapter 6, Compensation for damage, miscellaneous
Article 18 (Compensation for damage)

Members shall compensate the Organizing Committee and/or a third party for any damage arising from their willful misconduct and negligence in use of the services.

Article 19 (Exemption)
  • (1) If it is impossible to provide services due to natural disaster, war, service interruption by a key telecommunications business operator, or any equivalent force majeure, the Organizing Committee shall be exempted from responsibility for providing the Services.
  • (2) The Organizing Committee shall be exempted from liability for any damage arising from unavoidable reasons including repair, replacement, regular check, and/or construction of facilities, etc.
  • (3) The Organizing Committee shall be exempted from liability for the losses caused by a member’s error in use of the computer, or incorrect personal information and/or email addresses entered by a member.
  • (4) If their willful misconduct or negligence causes losses to a third party, members shall hold the Organizing Committee harmless from and against any and all claims including a claim for damages by the third party.
  • (5) The Organizing Committee accepts no liability for any profit that members expect or any damage caused by the information that they obtain through use of the services.
  • (6) The Organizing Committee accepts no liability for any materials posted by members including data and information, and reliability and accuracy of such materials, etc. The Organizing Committee is under no obligation to take part in disputes between members and a third party during use of the services and does not have responsibility for compensating for damage from the disputes.
  • (7) The Organizing Committee is under no obligation to examine the materials in advance before they are posted by a member, or to always check or review the contents of the postings, and the Organizing Committee accepts no liability for the results.
  • (8) The Organizing Committee shall not be responsible for the losses that occur to members regarding use of the service with the exception of losses caused by the Organizing Committee's willful misconduct or gross negligence.
Article 20 (Governing law and resolution of disputes)
  • (1) Interpretation of this agreement shall follow applicable laws and regulations of the Republic of Korea.
  • (2) When a dispute arising from use of the services occurs between the Organizing Committee and a member, both shall strive to settle the dispute in principle. If such efforts fail, it shall be resolved through arbitration of the Korean Commercial Arbitration Board.

Privacy Policy

The 18th FINA World Championships Gwangju 2019 Organizing Committee (hereinafter referred to as "the Organizing Committee", as per regulations in the article 30 of the Personal Information Protection Act, releases the following privacy policy to protect personal information and handle privacy related issues.

Article 1 (Purpose of processing personal information)

The Organizing Committee processes personal information for the following purposes. Your information will not be used other than the following purposes and there will be additional measures to meet the regulations in the article 18 of the Personal Information Protection act if any change in the purposes occurs,

  • 1. Online membership application, membership management, personal identification and authentication for member services, membership maintenance, prevention of unlawful use of services or activities hindering smooth service provision, preserving records for customer service and dispute resolution, dealing with appeals, delivering notices, and confirming intent to terminate the membership of the 18th FINA World Championships Gwangju 2019 and 18th FINA World Masters Championships Gwangju 2019.
  • 2. Development and provision of new services, PR and marketing.
    Maintaining statistics of member's service usage such as website access frequency, developing new services and provision of customized services (provision of services, advertisement and advertisement-related information according to statistics), confirming validity of service, and providing event information and opportunity to participate in the events.
Article 2 (personal information items to be processed)

The following personal information items will be recorded in personal information files by the Organizing Committee according to the article 32 of the Personal Information Protection Act.

조직위원회가 개인정보 보호법 제32조에 따라 개인정보파일 명칭, 운영근거 처리목적, 개인정보파일에 기록되는 개인정보 항목 별 개인정보파일에 기록하는 항목을 나타낸 표입니다.
Name of the personal information fileLegal base / Purpose of processingPersonal information items to be recorded in personal information files
Membership information of the official websites of the 18th FINA World Champinships Gwangju 2019 and 18th FINA World Masters Championships Gwangju 2019. Article 15 of the Personal Information Protection Act / To support internal customer management and advertisement of the event. Required items: email (username), password, Name, newsletter agreement.

※ If you wish to view other recorded items in the Organizing Committee's personal information file, please visit Personal Data Protection portal operated by Ministry of the Interior and Safety (www.privacy.go.kr) → Personal information petitions → Request personal information reading → personal information file search menu

  • 1. Upon membership application, the Organizing Committee will process the following required personal information items for membership application, expedient customer support, and provision of various services.
    • Required items: email (username), password, Name
    • Optional item: Agreement to receive newsletter (you can still become a member without the agreement)
  • 2. The following information may be automatically generated during service usage or processing personal information.
    • IP addresses, cookies, connection records, service access logs, error logs, equipment information, etc.
  • 3. The following information may be collected when using additional, customized services or applying for events using your username.
    • Areas of interest, intention to participate in events prepared by the Organizing Committee, additional address and contact information for mailing gift items, etc.
Article 3 (Retention period)

Fundamentally, a user's personal information will be discarded immediately once the purpose of the personal information processing is obtained.

  • Membership information: When membership is terminated.

The following items will be retained for specified period.

  • Personal information regarding membership: email (username), password, name, etc.
    • Reason for retention: For expedient customer service, provision of various services, etc.
    • Retention period: Three years from membership application (Until this web service is closed in July 2021).
  • Website access record retention
    • Reason for retention: When the head of an intelligence and investigative agency or a judicial police officer request measures restricting communications
    • Retention period: Three months
Article 4 (Release of personal information to third party)
  • ① The Organizing Committee uses personal information according to purposes stated in the Article 2. The information may be provided to a third party only when it meets the regulations in Articles 17 and 18 of the Personal Information Protection Act.
  • ② The Organizing Committee will not provide personal information to a third party outside the range regulated by Items 1 and 3 of Article 17 of the Personal Information Protection Act. Notwithstanding paragraph (1), where any of the following subparagraphs applies, the Organizing Committee may provide personal information to a third party for other purpose than the intended one, unless it is likely to infringe on unfairly the interest of a data subject or third party:
  • 1. Where additional consent is obtained from the data subject.
  • 2. Where special provisions exist in other laws.
  • 3. Where it deems necessary explicitly for the protection, from impending danger, of life, body or economic profits of the data subject or third party in case that the data subject or his/her legal representative is not in a position to express intention, or prior consent cannot be obtained owing to unknown addresses.
  • 4. Where personal information is provided in a manner keeping a specific individual unidentifiable necessarily for the purposes of statistics and academic research, etc.
  • 5. Where it is impossible to perform the duties under its jurisdiction as provided for in any Act unless the personal information controller uses personal information for other purpose than the intended one, or provides it to a third party, and it is subject to the deliberation and resolution of the Personal Information Protection Commission.
  • 6. Where it is necessary to provide personal information to a foreign government or international organization to perform a treaty or other international convention.
  • 7. Where it is necessary for the investigation of a crime, indictment and prosecution.
  • 8. Where it is necessary for the court to proceed the case.
  • 9. Where it is necessary for punishment, and enforcement of care and custody.

The Organizing Committee shall inform the data subject of the following matters when it obtains the consent under paragraph (2) 1. The same shall apply when any of the following is modified When the Organizing Committee provides personal information to a third party for other purpose than the intended one in any case provided for in items 2 to 6 and 8 and 9 above, the Organizing Committee shall post its legal basis, purposes and scope on the official website.

Article 5 (Outsourcing of personal information processing)
  • ① The Organizing Committee is outsourcing the services below to improve service quality and safe handling of personal information. The Organizing Committee is educating the outsourcee so that personal information of data subjects may not be lost, stolen, leaked, forged, altered, or damaged owing to the outsourcing of work, and is supervising how the outsourcee processes such personal information safely.
  • ② Outsourcing information
조직위원회의 개인정보 처리 위탁기관 및 위탁업무 내용을 나타낸 표입니다.
OutsourceeOutsourcing itemsPersonal Information processing and retention period
COMIN Information SystemTo develop and operate system for service provisionFollows the regulation in article 3. If outsourcing contract is terminated the period shall be until the contract is terminated.
Article 6 (Process and method of personal information destruction)
  • ① The Organizing Committee will destroy personal information without delay when the personal information becomes unnecessary owing to the expiry of the retention period, attainment of the purpose of processing the personal information, etc.
  • ② Where the Organizing Committee is obliged to retain personal information pursuant to the provisions of other law, the relevant personal information or personal information files shall be stored in a different database or managed separately from other personal information.
  • ③ Process and method of destroying personal information.
  • 1. Process
    The Organizing Committee establishes personal information destruction plan to destroy personal information or personal information files. The Organizing Committee selects personal information or personal information files to be destroyed and destroys them under authorization of personal information protection officer. The information provided by the data subject will be moved to a different database (if in a paper format, to a different document) after the stated purpose has been attained and will be retained according to internal regulations and relevant laws. The information will be destroyed without delay once the retention period has expired. The personal information moved to the database will not be used for purposes other then those regulated by law.
  • 2. Destruction deadline
    Personal information of the data subject will be destroyed within five days of the expiration of the retention period. If personal information of the data subject has become unnecessary due to attainment of the purpose of processing the information, service termination, or termination of the business, etc, the information will be destroyed within five days of the judgement that the personal information has become unnecessary.
  • 3. Methods of destroying personal information
    Personal information in printouts will be shredded or incinerated. Personal information in electronic files will be permanently erased, using technical methods to prevent restoration of data.
Article 7 (Safeguarding personal information)

The Organizing Committee is conducting technical, managerial and physical measures to safeguard personal information according to Article 29 of the Personal Information Protection Act and Article 28 of the Act on Promotion of Information and Communications Network Utilization.

  • ① Establishing and implementing internal management plan: The Organizing Committee has established and implementing internal management plan to safeguard personal information processing.
  • ② Minimizing number of personal information handlers. Education: The Organizing Committee has designated handlers of personal information and limits handling of personal information to the handlers. The Organizing Committee maintains regular education of the handlers to observe the personal information processing regulation.
  • ③ Managing access to personal information: The Organizing Committee is taking necessary measures in granting, changing and terminating access to personal information database to control access to personal information. The Organizing Committee is using intrusion detection system to control unauthorized access from the outside.
  • ④ Access control: The Organizing Committee has installed security programs and routinely making checks and updates to prevent personal information leakage or damage by hacking or viruses. The Organizing Committee has installed personal information database in a controlled area and is controlling access to the area using technical and physical methods.
  • ⑤ Encryption of personal information: Data subject's personal information is stored and managed by means of encryption. When handling important data, additional security functions such as encrypting file or transfer data and file locking features are being used.
  • ⑥ Storage and inspection of access log: The Organizing Committee maintains access logs to personal information database by the handlers for at least six months, and conducts half-term inspections to check for lost, stolen, leaked, forged, altered, or damaged personal information.
  • ⑦ Safeguarding management terminals: The Organizing Committee applies the following safeguard measures to prevent leakage of personal information.
    • 1. Measures to prevent unauthorized access and operation of management terminals.
    • 2. Measures to prevent use of management terminals for purposes other than originally stated.
    • 3. Security measures to prevent malicious software infection.
  • ⑧ Physical safeguard: The Organizing Committee has designated exclusive personal information storage area and is controlling access to the area. Also, the Organizing Committee is storing documents and storage devices with personal information in a safe place with locks.
  • ⑨ Preventing infection by malicious software: The Organizing Committee has installed security programs and routinely making checks and updates to prevent leakage or damage of personal information by hacking or computer viruses. The Organizing Committee has installed personal information database in a controlled area and is controlling access to the area using technical and physical methods. The Organizing Committee observes the following items:
    • 1. Maintaining up-to-date status of security programs by using automatic update function or through daily updates.
    • 2. Making immediate updates to applications or operating system when there is a malicious software alert security update notice from software makers.
    • 3. Taking measures such as deleting identified malicious software, etc.
  • ⑩ Operating dedicated organization to protect personal information
    • The Organizing Committee is trying to immediately correct problems relating to personal information protection by establishing dedicated organization to protect personal information.
    • However, the Organizing Committee shall not be held liable for user's carelessness despite the fact that the Committee has performed all its personal information protection duties or if the accident has occurred outside the boundaries of the Committee's managerial responsibilities.
  • ⑪ Safeguarding measures and inspection: The Organizing Committee routinely inspects the implementation of the above measures.
Article 8 (Data subject's rights, duties and the ways to exercise those rights and duties)
  • ① The data subject can always exercise the following rights with the Organizing Committee.
    • 1. Request viewing his/her personal information
    • 2. Request correction of mistaken information
    • 3. Request deletion of information
    • 4. Request suspension of processing
    • 5. Request notification if his/her personal information has been collected from sources other than the subject him/herself.

    Upon request from the data subject, the Organizing Committee immediately notifies the following items to the data subject if personal information of the subject is collected from sources other than the subject him/herself.

    • 1) Source of personal information
    • 2) Purpose of processing of personal information
  • ② The rights under paragraph 1 above can be exercised via written notice, telephone calls, emails, facsimile, etc. to the Organizing Committee. The Organizing Committee shall take immediate measures upon request.
  • ③ If the data subject demands correction or removal of any mistaken personal information, the Organizing Committee shall not use or provide the personal information until such correction or removal is completed.
  • ④ The rights under paragraph 1 above can be exercised by a legal representative of the data subject or a duly authorized representative of the data subject, upon which the power of attorney in accordance with Form No. 11 of the Enforcement Rule of the Personal Information Protection Act shall be submitted.
  • ⑤ The data subject shall not infringe upon the privacy or personal information of him/herself or others being handled by the Organizing Committee in violation of relevant laws and regulations such as the Personal Information Protection Act.
Article 9 (Matters related to establishment, operation and rejection of automatic collection methods of personal information)
  • ① Cookies
    • To provide personalized and customized services, the Organizing Committee may use 'cookies' to store and load user's personal information from time to time.
    • Cookies refer to very small text files sent to the browser of the user by the server being used to operate the website, which are saved on the hard disk of the user’s PC. If the user visits the website again, the server of the website reads the cookies saved on the hard disk of the user to maintain the settings of the user and provide customized services.
    • Cookies do not automatically or actively collect personal identification information, and users can always reject or delete the cookies.
  • ② Purpose of the Organizing Committee's use of cookies.
    • The cookies are used to identify the patterns of user's visits and usage of each service and the website of the Organizing Committee, popular search terms, secured connection, number of users, etc. to provide optimized and customized information to users, including promotional information.
  • ③ Rejecting installation and operation of cookies
    • The user has rights to choose cookie installation. Therefore, the user may set options in browsers to allow all cookies, to check each time cookies are saved, or reject save of all cookies.
    • However, if the user rejects saving of cookies, he or she may experience limits while using some services by the Organizing Committee that require log-ins.
Article 10 (Matters related to the personal information protection officer)
  • ① The Organizing Committee designates personal information protection officers and departments responsible for personal information protection as below, to take charge of duties associated with handling personal information, cope with complaints and recovering damages of data subjects in relation to the handling of personal information
    개인정보 보호책임자, 개인정보보호 담당부서, 책임 업무를 나타낸 표입니다.
    Personal information protection officerPersonal Information Protection DepartmentMissions
    Name : LEE, Dal-joo
    The 18th FINA World Championships Gwangju 2019 Organizing Committee
    Phone : 062-616-4290
    Position : Director, Planning HQ
    Email : gwangjuoc@fina-gwangju2019.com
    Address : Daewon building, 369 Cheonbyeon U-ro, Dong-gu, Gwangju 61479 (23-2 Honam-dong)
    Department: PR & Marketing
    Person in Charge: NO, Seung-pil
    Phone: 062-616-4293
    Email: sproh@fina-gwangju2019.com
    ※ Including tasks for viewing request of personal information
    Management of personal information of official website including membership application, termination. Develop and provide website services requiring collection and use of personal information including events and newsletters). Other PR and marketing activities.
  • ② Data subjects may contact the personal information protection officer and the department responsible for personal information protection for inquiries and grievances or to recover damages related to personal information protection during the process of using the services (or businesses) of the Organizing Committee. The Organizing Committee will immediately provide an answer and handle the inquiries or grievances.

    ※ Remedy for infringement of rights and interests: Please contact the following agencies for other inquires or grievances related to personal information infringement.

    The following agencies are independent of the Organizing Committee. Please contact these agencies only if you are not satisfied with the Organizing Committee's handling of complaints, remedies of damages, or you require more detailed information regarding personal information protection.

Article 11 (Request viewing of personal information)
  • ① The data subject may ask viewing his/her personal information under article 35 of the Personal Information Protection Act to the department responsible for personal information protection. The Organizing Committee shall take reasonable measures for prompt handling of the information subject’s request to access personal information.
  • ② The data subject may request viwing personal information via the website of the personal information protection portal of the Ministry of the Interior and Safety (www.privacy.go.kr), in addition to filing the request to the responsible department, etc. as stated in paragraph 1 above.
    ▶ Personal information protection portal, Ministry of the Interior and Safety → Personal information petitions → Request personal information viewing, etc. (personal identification required through public I-pin)
Article 12 (Scope of application of privacy policy)
  • ① Members using the services of the official website of the Organizing Committee in another company's server shall also be subject to this privacy policy.
  • ② Collection of personal information by websites operated by other institutions with links on the official website of the Organizing Committee shall not be subject to this privacy policy.
Article 13 (Matters related to the changes of privacy policy)
  • ① This privacy policy shall be effective from July 1, 2018.
  • ② Any addition, changes or deletion of the privacy policy will be announced on the Organizing Committee website.

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